Terms of service
1. Booking & Deposit
To secure your preferred function space and date, a non-refundable deposit equal to the room hire cost is required at the time of booking. In the event that government regulations or unforeseen circumstances prevent the Club from proceeding, the deposit may be transferred to an alternative date, subject to the Club's discretion and availability.
2. Payment & Final Guest Numbers
Balance of payment is due at least two (2) weeks before the scheduled event date. Final guest count and catering packages must also be confirmed a minimum of two (2) weeks prior to the event. Any adjustments requested beyond this timeframe will be considered at the sole discretion of Souths Leagues Club.
3. Responsible Service of Alcohol (RSA) & Security
Souths Leagues Club upholds and enforces the Responsible Service of Alcohol (RSA) code of conduct at all times. When alcohol is being served on the premises, security will be organised by the Club and charged to the client.
For all 18th and 21st birthday events, a minimum of two (2) licensed security guards is required, organised by the Club and charged to the client.
When any of the bars are in use, a minimum spend will apply to the room for sales over the bar, as determined at the discretion of Souths Leagues Club. This minimum spend requirement does not apply where a beverage package has been purchased. The client agrees to settle all beverage costs over and above the quoted price at the conclusion of the event (i.e. finalise the bar tab).
4. Security Bond — 18th & 21st Birthday Events
A $3,000 security bond is required for all 18th and 21st birthday events. This bond is held to cover any damage or additional cleaning required. Pending management assessment, the bond will be released within three (3) business days following the event.
5. Damages & Cleaning
The client assumes full financial responsibility for any damages caused by event attendees. Souths Leagues Club reserves the right to charge for professional cleaning associated with contamination, vomiting, or extraordinary mess on the premises.
6. External Suppliers & Third-Party Items
All external suppliers, including but not limited to photo booths, hire items, decorators, entertainers, and any other third-party services, must be approved in advance by the Events Manager prior to the event. Souths Leagues Club does not accept responsibility for any supplier or hire item that arrives on the day without prior written approval. Unapproved suppliers or items may be refused entry to the venue.
The client is responsible for coordinating all approved third-party suppliers and for any items utilised by attendees during the event.
7. Food & Beverage Policy
To comply with our food and beverage licence, external food and drinks cannot be brought into or consumed within the venue. The following exceptions apply:
- Celebration cakes are permitted by prior arrangement only (cakeage fees apply).
- Celebration cakes may be removed from the venue at the conclusion of the event.
- All catering provided by Souths Leagues Club must remain on-site and cannot be removed after the event, with the exception of celebration cakes.
In the case of a custom menu requirement, the cost of creating and executing the menu will be billed at a rate predetermined by Souths Leagues Club.
8. Belongings, Gifts & Client Property
All belongings and gifts must be collected promptly at the conclusion of the function. If storage is required, arrangements must be made in advance with the function coordinator, and additional fees may apply.
Souths Leagues Club does not accept responsibility for any injury, damage, or loss of client property left on the premises before, during, or after an event.
9. Agreement
By proceeding with the booking of a Souths Leagues Club function space, you acknowledge that you have read, understood, and agree to be bound by the Terms and Conditions outlined in this document.